Whitehall Yearling High School Alumni Association

January 24, 2004 Minutes

The January meeting of the WYHS Alumni Association was held on January 24, 2004 at Rooster’s. We discussed a theme for the Reunion, and the agenda for the fundraiser event itself.

Clark Fuller suggested the theme of “Moving Forward and Giving Back” for the weekend of September 24 – 26, 2004, the All Class Reunion. This suggestion was agreed upon by all present and was adopted as our theme for the reunion.

Leo Knoblauch spoke with the Parks & Recreation Commission regarding obtaining the Community Park free of charge for the Friday afternoon events. He was informed that the only groups who could use the park free of charge were scout troops and schools. Our organization fell under the latter, and we will be using the Community Park to host the Friday reception/registration events.

Clark Fuller and his committee gave us a rundown of what they want to do with the Friday afternoon events, which was basically a “kickoff” type event to the other events for the weekend and reception/registration for Alumni. We will also have a table set up with name tags & registration information at the football game that evening. The Friday events will take place between 1:00 p.m. and 7:00 p.m. Superintendent Meloy has offered use of at least one (1) school bus as a shuttle between the park and the school to alleviate any parking problems that may occur.

Leo has said he will speak with Mayor Ochsendorff about getting one police officer to direct traffic at the park during the day.

Clark and his committee then informed us of the “post – game” event taking place at Capiozello’s from 7:00 p.m. until 12:00 a.m. Friday night. This event will likely have a $5 - $7 per person charge.

Leo Knoblauch then advised the group regarding his plans for the Saturday events. He suggested a parade in the morning to get things started and get people out to see what is going on. This suggestion was agreed to, and Leo said he would speak to the WCCA members about helping line up the parade. The parade will start between 9:30 a.m. and 10:00 a.m. at either Etna Road or Holy Spirit. Leo will speak to Father LaRusso regarding starting at Holy Spirit. We have the entire school available to us for the day, until 3:00 p.m. with the exception of the multipurpose room, which will be closed off to keep the floors from being scuffed. Leo is going to allow the booster groups first chance to sell concessions and raise money during the day at the school. He will also have his scanner set up in one of the larger rooms to scan any photos anyone might bring in.

The various classrooms will be open and each graduating class will be assigned a ‘homeroom’ where classmates can write messages to each other on the boards, gather to talk, etc.

Rachel Duvall is planning an event for Saturday evening for those people who do not have their own class reunion to attend and want someplace to go. At this time, she had no other information to share. She is going to speak with Curtis Eugene Lovell II regarding this. Curtis is an event planner who is a WYHS graduate.

Debbie Malmevik informed us that she will be doing her pancake breakfast at the school. but had no other details at that time.

Rob Fish is going to update the information contained in our database.

Leo Knoblauch spoke with the school treasurer, Tim Penton, and the Columbus Foundation regarding setting up a non – profit Foundation.

It was suggested that until the organization sets up its own accounts, any individuals who are wanting to donate money send the money to the person in charge of the event they want to donate to. This suggestion was agreed to.

Leo will check with the school regarding obtaining a rider on their insurance policy.

It was suggested that we begin developing a flyer or some other item to be sent to all alumni reminding them of the Reunion and the Foundation.

Respectfully submitted,
Rachel Duvall
Secretary – Treasurer